The workplace is a dynamic, ever-changing environment. With the growing number of jobs available, it’s becoming more difficult for employers to find qualified candidates. Nearly 72.8% of employers report difficulty hiring qualified personnel, and 45% worry about doing so.
Businesses frequently act quickly when they identify top talent to process their hiring. According to Forbes, the best candidates are commonly eliminated from consideration in less than ten days. 67% of recruiters say their job is more challenging than it was five years ago, putting them under a lot of pressure.
As a result, hiring managers are increasingly turning to ATS tracking systems to streamline the hiring process. They do this by screening candidates before they have the chance to apply and ensuring they possess the skills they say they have.
When you have interviews to schedule, new applicants submitting resumes daily, and crucial applicant data to keep track of, simple spreadsheets or papers won’t cut it. Thankfully, the best applicant tracking systems can help you arrange your data in one location.
Regardless of your process, a hiring system like ATS Tracking System could change your approach. ATS Tracking is a hiring process that makes the job search more efficient and less stressful for the candidate and the company. The best ATS systems work fast, are easy to use, and give employers an easy way to track candidate progress.
Any business, regardless of size or industry, can benefit from an ATS with the following:
- Improved hiring process.
- Ameliorate the hiring procedure for them.
- Better methods for hiring new employees.
However, how do you know if an ATS is the best option for you and your business? In this article, we’ll examine what recruitment tracking software is and provide you with five ways an ATS tracking system could change your hiring process. Let’s get started!
What is an ATS Tracking System?
The management of the entire hiring process, from accepting applications and cover letters to selecting the best candidates, is aided by an automated solution known as an applicant tracking system.
In an ATS, data is centrally stored and used for various purposes, including reference checks, test and interview scheduling, candidate screening, and mailing new hire paperwork.
The best applicant tracking system will:
- Aid You in Having Simple Communication With Hiring & Recruitment Teams
Every open position requires hiring multiple individuals, and recruitment tracking software makes it possible to coordinate communications, design effective workflows, modify statuses, and assign tasks to various individuals.
- Centralize Candidate and Open Position Data
Having all necessary information in one location lowers the chance of duplication and gives your team members an up-to-date view of all processes.
- Create Actionable Reports
Although ATS tracking systems have the great advantage of automation, you still need to know how your initiatives are helping the hiring process and where you can improve. By offering insight into your KPIs, such as time to hire, modern ATS systems can help you identify areas for improvement.
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5 Ways ATS Tracking System Could Change Your Hiring Process
Let’s look at how recruitment tracking software can help you find the best candidates for your open positions.
- Reduces Time & Costs Associated With Manual Tasks
The ATS system’s ability to save time and money on repetitive manual tasks is one of its most important benefits.
An ATS tracking system, for instance, allows you to:
- Post on numerous job boards with a single sign-on, saving time on each job posting.
- Make sure that only qualified candidates reach your mailbox by quickly parsing and analysing resumes.
- Make sure the evaluation of applicants is fair.
- Interviews with candidates should be scheduled automatically.
- Offer standardised interview templates.
Using all these automatic features frees recruiters from time-consuming administrative tasks to concentrate on finding the best candidates.
- Utilize Job Boards and Social Media
A popular place to look for candidates is online job boards. It is crucial to post on various job portals, especially for small and medium-sized businesses whose names might not come to candidates’ minds when searching for employment.
Manually publishing jobs, however, can take a while and lead to significant delays and errors. Utilizing ATS tracking systems, hiring managers can simultaneously post open positions to numerous job boards and social media sites like Twitter, Facebook, and LinkedIn.
Which sources of applicants result in good hires can also be determined by an ATS. By avoiding ineffective job postings, you will not only save time and effort over time but also cut costs. Additionally, 84% of companies use social media more frequently to find candidates.
- Develop Your Talent Pool Ahead of Time
You can establish and maintain a talent pipeline in advance with an ATS tracking system, saving time on sourcing.
The list of applicants can grow over time, and your recruitment tracking software can store their data. They can be categorised and assessed according to their skills and work history, creating a candidate pool from which you can draw candidates when they are right.
Even if a candidate isn’t a good fit for a particular position, they still need to be highly qualified and qualified. Utilize an ATS tracking system to keep their information on file and get in touch with them again if a position opening matches their job profile.
- Streamline Your Entire Recruitment Process
Even though you might think your hiring process is efficient, most candidates would disagree. A Glassdoor survey found that 60% of candidates left the hiring process because it took longer than expected and that 69% of applicants want employers to respond more quickly.
Accordingly, you risk losing top talent if your hiring procedures are well-organized and slow, you risk losing top talent.
An ATS tracking system assists in speeding up the hiring process by combining pertinent candidate data and communication into a single dataset. By contrasting applicant profiles, hiring managers can quickly access this data and compare qualifications, abilities, and interviewer feedback.
If your hiring team comprises individuals from different departments and locations, staying caught up on hiring is simple. The coordination and management of hiring procedures for numerous groups are made simple by an ATS tracking system.
- Enhance Candidate Experience
The candidate experience is a hot topic regarding the hiring and interviewing process. It may seem like the newest HR buzzword, but it significantly impacts whether prospects decide to accept an offer.
A candidate’s first exposure to your company’s daily operations comes during the interview process. They’ll be on the lookout for any warning signs that could indicate a problem with the organization’s internal operations, such as poor management or communication.
To entice the top candidates to join your business, you should make the hiring process as enjoyable as possible. This can be difficult, though, if you’re disorganized or need a clear hiring structure.
Long-term effects may result from a poor applicant experience. Bad candidate experiences led to 63% of applicants declining job offers and 83% never applying to the company again. In addition, nearly 50% of respondents said they would advise others not to use it.
A candidate’s perception of your business can be improved with an ATS tracking system, whether or not they are allowed to apply for a position.
Keeping track of all the information about your applicants is also beneficial. If you have contacted each person in the workflow, you can quickly determine where they are in it and whether they need an update. No candidate will be disqualified thanks to this method of selection.
You can also help applicants by personalising information for them with the help of an ATS tracking system. During the interview process, each applicant wants to be treated with respect. To demonstrate your appreciation for your applicants, personalise emails and arrange follow-ups and check-ins.
Even though the procedures might still be automated, these little things can give prospective employees a good impression of your company.
Whether your business is large or small, an ATS tracking system can assist you in automating, improving, and monitoring your hiring process so you can find the best candidate for the position.
Frequently Asked Questions (FAQs)
Q1) How Does ATS Tracking System Aid in Hiring?
Companies can organize and track candidates using recruitment tracking software for hiring and recruitment purposes. These systems enable businesses to gather data, classify prospects according to experience and skill level, and screen applicants.
Q2) Are ATS Tracking Systems Effective?
Research indicates that 86% of hiring managers say using an ATS has aided in speeding up the hiring process. With the aid of the best applicant tracking systems, tasks that once required many hours of labour can now be completed quickly, efficiently, and in some cases, automatically.
Q3) How Do You Choose The Best Applicant Tracking System?
The complete selection criteria for selecting the best applicant tracking system are
- Determine the features that are pertinent to the size of your business.
- Consider the brand reputation and consumer reviews.
- Think about usability.
- Verify if they can be integrated into your tech stack.
- Verify that the cost is within your range.